The flu vaccine policy has been developed by Johns Hopkins University in response to the COVID-19 pandemic in the interest of ensuring the health and safety the university’s faculty, staff, students, and surrounding communities.
Johns Hopkins requires all students, trainees, postdoctoral fellows, faculty, and staff to receive an annual influenza (flu) vaccine and to upload proof to the Vaccine Management System (VMS), or obtain an approved medical or religious exception, by Nov. 19, 2021. The inactivated flu vaccine (injectable) will be administered to students and employees at a series of on-site JHU clinics, or you can get vaccinated at your local pharmacy or by your primary care physician.
Where to get a flu shot
Information on JHU on-site flu clinics is available online:
- You must make an appointment in MyChart to receive the flu vaccine at a JHU clinic.
- To schedule an appointment, log in to MyChart and click “Visits,” select “Schedule an Appointment,” and then “Flu Shot – Occupational and Student Health.”
- If you attend one of the Occupational and Student Health on-site flu clinics, your J-Card/ID badge will be swiped and your vaccination documentation will be automatically uploaded into the VMS.
- If you are a Johns Hopkins Medicine patient and you prefer to register for a JHM-sponsored flu clinic on MyChart, you may also do that. Note that your ID badge will not be swiped and you will need to upload proof of vaccination to the VMS.
Vaccinations at Walgreens and Other Locations
All JHU faculty, staff, and students can get the flu vaccination for free at any Walgreens location. You must either print out the voucher using the VMS website or display it on your phone at the time of service. Click “flu voucher” to download it. No appointment is necessary, and walk-ins are allowed.
For on-site flu clinics and Walgreens flu vaccinations, please complete this vaccination form prior to your appointment and bring your JHU identification with you.
Proof of vaccination
If you get the flu vaccine at Walgreens or anywhere other than at a JHU on-site Occupational and Student Health vaccine clinic, proof of immunization must be uploaded to the VMS. This applies even if the doctor/doctor’s office that gave you the vaccine is within the Johns Hopkins network. At a minimum, the submission should include a clear scan or photo of a record that includes your name, the date of vaccination and the vaccination location (e.g Walgreens, CVS, or the name of the physicians office). It may take up to two weeks for your outside flu vaccination to be processed and for you to receive a confirmation email. You can check your status in the VMS at any time.
Note: Johns Hopkins Occupational Health Services will not be offering flu vaccines to spouses or domestic partners for the 2021–22 flu season. The flu vaccine is free with most health insurance at any outpatient pharmacy, health care provider office, or city/county health department clinic.
Anyone requesting a religious or medical exception to the flu vaccine must submit their request to the VMS by Nov. 9. It may take up to two weeks for your exception request to be reviewed. More information on policies and exceptions can be found on the Johns Hopkins Medicine website.
Note that the mandate outlined in this message does not apply to JHU employees who are 100% remote—that is, those who never visit any Johns Hopkins facility or conduct business in any public setting on Johns Hopkins’ behalf.
Johns Hopkins Medicine + Applied Physics Laboratory
JHU School of Medicine employees, postdoctoral trainees, and students fall under Johns Hopkins Medicine’s mandate and policies. Requirements differ slightly, including that even personnel who work 100% remotely must get the flu vaccine or obtain an approved medical or religious exception. Please refer to JHM’s guidance for more information.
For APL staff members who work, teach or attend classes at other JHU or JHM campuses, the mandates for each campus apply and can supersede APL guidelines.
Having as many students, faculty, and staff as possible vaccinated for both COVID-19 and the flu, in conjunction with other health and hygiene policies, is vital to the safety of our community. If you have any questions that are not answered on our websites, you can email firstname.lastname@example.org. We appreciate your support.
If you have any questions that are not answered on this and/or related websites, email VMS@jhu.edu.
Frequently Asked Questions
Where can I receive a free flu shot?
Anyone covered by the Johns Hopkins CareFirst or EHP health plan can get a flu shot at no cost from any in-network Express Scripts pharmacy, which includes most major pharmacies, or from their in-network primary care physician. Kaiser Permanente participants should make an appointment with their primary care physician. Coverage includes the vaccine for those 65 and older.
Last updated: Oct 1, 2021 2:17pm