Information for Faculty + Researchers

Fried Chemistry Lab reopens after Covid-19 shutdown

Johns Hopkins University is actively planning for the return of activity to our campuses, with the hope and expectation that the university will be substantially back to normal this fall. This includes the return of the majority of our staff and faculty to campus in person for the start of the semester.

Regular in-person contact among faculty, students, and staff is fundamental to the vitality of our university. The presence of our staff in Baltimore is also critical to our role as an economic anchor in the city, and we are anxious to reconvene as a community as quickly and safely as we can. We also recognize that our collective return may look different from our past “normal” and must incorporate the lessons learned over the past 12 months about balancing work, home life, and wellbeing. We, like many organizations, are thinking deeply about the future of work, and university leadership will take a considered and consultative approach to our long-term policies guided by clearly articulated principles that are informed by research, deliberation, and data.

Three people in a Zoom meeting
Sept. 1, 2021
Return to campus town hall

Members of university leadership answer questions related to the fall 2021 return to campus, the university’s vaccine and testing requirements, health and safety protocols, and more

Our plans are predicated on continuing public health strategies to promote a safe campus and community. However, with increases in vaccine availability and distribution, we are now able to add vaccination as a critical component to our campus safety plan. All on-site faculty are required to be vaccinated

The pandemic continues to present unpredictable challenges, and we will monitor state and local COVID-related restrictions to ensure that our operations abide by them. If we have to scale back our plans to protect the public’s health on our campuses and in our surrounding communities, we will do so.  

Vaccination and testing compliance

Vaccination and testing compliance are vitally important to the health and safety of our community. While Prodensity has integrated real-time compliance with symptom screening, vaccination, and testing mandates, student/trainee compliance is monitored primarily through weekly reports sent to Student Affairs staff. Designated student affairs staff who have been granted access to the Vaccine Management System by their division are responsible for identifying students/trainees who are out of compliance with either uploading their vaccination documentation or receiving an exception and will follow-up with them individually. They also receive regular reports on compliance with mandatory testing requirements and will follow up with those students/trainees who are not following the required testing frequency.

Instructors cannot ask about the vaccination status of their students/trainees, ask whether they plan to be vaccinated, or require a student/trainee to show their Prodensity pass. Asking about a student/trainee’s vaccination status may prompt disclosure of disability-related information or information regarding existing health conditions that are relevant to the vaccination.

Unlike when students receive a disability accommodation through the Office of Disability Services, any adjustments to the student’s/trainee’s academic activities due to vaccination status or testing noncompliance will be communicated to the student and instructor/mentor by the school’s Student/Academic Affairs office.

If a student receives accommodations through disability services, instructors/mentors should not assume they are related to a student’s vaccination status.

If you have a concern or complaint regarding noncompliance with JHU COVID-19 safety measures by a member of the Hopkins community, please make a confidential report immediately via the online form or call 844-SPEAK2US (844-773-2528).

Frequently Asked Questions

University operations – Fall 2021

What do Johns Hopkins University faculty, staff, and students need to know before coming to campus or to a JHU work location for Fall 2021?

As of Aug. 27, 2021, the following rules are in effect:

Masking

Indoors, face coverings are universally mandated across JHU campuses, except in the following situations:

  • In single-occupancy offices with the door closed
  • In residence hall dorm rooms/suites/apartments, only with roommates

The Baltimore City mask mandate provides an exception when eating. Anywhere on campus, momentary unmasking for drinks/snacks remains permitted. We are permitting meals outdoors without distancing/masking restrictions and in indoor spaces where a 6-foot distance from other people can be consistently maintained. Eating in cubicles and shared offices with 6-foot distancing is, therefore, permitted, but masks are required when not eating. Facilities staff are working on establishing areas across campus for de-densified dining.

The following are not acceptable as face coverings:

  • Any face covering with an exhalation valve
  • Neck “gaiter” coverings
  • Bandanas
  • Face shields

See more information on face coverings

Asymptomatic Testing

The following groups must receive a COVID-19 test at one of our on-campus locations:

  • All unvaccinated students, staff, and faculty who have an approved exception – 2x/week
  • All vaccinated undergraduate students – 1x/week

All JHU students, staff, and faculty may also utilize JHU testing sites for voluntary asymptomatic COVID testing.  Symptomatic testing will be arranged via the JHCCC.  For more information on how to obtain a test click here.

Dining

Anywhere on campus, momentary unmasking for drinks/snacks remains permitted. We are permitting meals outdoors without distancing/masking restrictions and in indoor spaces where a 6-foot distance from other people can be consistently maintained. Eating in cubicles and shared offices with 6-foot distancing is, therefore, permitted, but masks are required when not eating. Facilities staff are working on establishing areas across campus for de-densified dining.

Other requirements

Mandatory influenza vaccinations guidelines will be released later this fall.

Note: The School of Medicine follows Johns Hopkins Medicine’s rules and policies. Masking rule information and general information on JHM’s vaccination policy are available online.

Last updated: Sep 3, 2021 1:32pm

Is social distancing required?

Based on CDC advisories and our consultation with experts in public health and infectious disease, we are confident that our current vaccination mandate and masking measures are sufficient at this time without the need for distancing or de-densification in our facilities or on university transportation.

Last updated: Aug 30, 2021 10:41am

Can events be held?

Events of fewer than 50 people are permitted, both indoors and outside. Larger events (50 or more people), either indoors and outside, must be approved by both divisional leadership (such as the divisional business officer or director of operations or events) and by submitting a request to covid-events@jhu.edu. Student groups planning events should work with their Student Affairs advisors.

All registered student organizations on the Homewood campus planning events should submit their event request through Hopkins Groups  or reach out to the Leadership, Engagement & Experiential Development Office for questions or additional guidance.

As of Oct. 26, food and drink are permitted at outdoor events. This means events at which food and drink is the primary purpose—such as picnics and cocktail receptions—are allowed outside, subject to size restrictions.

University-sponsored indoor events on campus may provide only prepackaged, grab-and-go meals to be taken away to eat outdoors or in physically distanced areas indoors. Sit-down meals, buffets, and platters at these events are suspended. These guidelines also apply to off-campus events anywhere in Maryland and D.C.; local and venue rules apply in other areas.

It is important to note the “go” in grab-and-go; attendees must disperse from the event when given the grab-and-go food, and not immediately open and eat in a dense setting where individuals cannot easily maintain a 6-foot distance. Drinks that can be consumed with momentary unmasking are still allowed during events.

Because some prepackaged foods do not lend themselves to grab-and-go with true dispersal, such as ice cream, these types of highly perishable foods are no longer permitted to be used for grab-and-go.

Additionally, events with a primary purpose focused on eating or drinking, such as traditional picnics or cocktail receptions, are not permitted. This includes university-sponsored meals at restaurants and private homes off-site (such as at a faculty member’s or department chair’s home).

University business meals held off-campus in Maryland and Washington, D.C., are suspended until further notice.

Hopkins Medicine guidance

Outdoor gatherings can have no more than 50 attendees at any JHM locations. Individuals or groups who wish to exceed this limit, including for institution-sponsored social events on or off campus, must seek permission for an exception from Dean/CEO Paul Rothman for School of Medicine requests and JHHS President Kevin Sowers for health system requests. Masks may be required for certain outdoor events, based on event details including location. Food can be provided only on a grab-and-go basis at the end of the event.

Last updated: Oct 26, 2021 3:36pm

Are visitors and guests allowed on campus?

Both Visitors and Guests are welcome at JHU and are expected to comply with the university mandate that all individuals, regardless of vaccination status, wear masks indoors on university property.

Visitors: Visiting faculty, scholars, and students are defined in JHU Visitor Policy and generally on campus for a month or more with formal appointments. These individuals are subject to the same policies as faculty, staff, and students, respectively. Because these visitors are assigned JHED, they should upload proof of vaccination status like all other faculty, staff, and students. 

Guests: All others are considered “guests,” who are not subject to vaccination mandates.

Commencement information

Students participating in on-campus commencement ceremonies and events must comply with the JHU vaccination mandate and must have received either an FDA-authorized COVID-19 vaccination or an approved medical or religious exception prior to coming on-campus, even if they were fully “online” students during their course of study.

Family members and other non-affiliates attending commencement events fall under the JHU guest policy and are therefore not subject to the vaccination mandate, but they must adhered to all masking regulations at the time of the event. The registrars are working on a policy that separates out provision of diplomas from the graduation ceremony.

Last updated: Oct 13, 2021 4:02pm

If I am sitting in an office with the door open, am I required to wear a mask?

Yes

Last updated: Sep 3, 2021 1:32pm

Do decisions about activities and health and safety protocols apply to buildings not located on the university’s main campuses?

All reopening plans and health and safety guidelines established by the university apply to people taking part in activities in all of its owned or leased locations.

Last updated: Dec 16, 2020 3:36pm

What do I need to do if I am working/studying remotely and do not intend to be on campus?

If you are a fully online student or an employee working on a 100% remote basis, or you do not plan to visit JHU campus or travel on behalf of JHU, go to Prodensity and set your status to “Off-campus” so that you no longer receive reminder emails. Other than resetting your campus status, no other action is required.

If you are not vaccinated, however, you are encouraged to consider vaccination and to upload your status to VMS should your situation change in the future.

Note: If your situation changes in the future and you do come to campusor participate in any off-site business, field studies, or residencies while you are affiliated with JHUyou need to submit vaccination documentation before participating.

Commencement information

Students participating in on-campus commencement ceremonies and events must comply with the JHU vaccination mandate and must have received either an FDA-authorized COVID-19 vaccination or an approved medical or religious exception prior to coming on-campus, even if they were fully “online” students during their course of study.

Family members and other non-affiliates attending commencement events fall under the JHU guest policy and are therefore not subject to the vaccination mandate, but they must adhered to all masking regulations at the time of the event. The registrars are working on a policy that separates out provision of diplomas from the graduation ceremony.

Last updated: Oct 13, 2021 4:03pm

Which rules apply to School of Medicine staff?

The School of Medicine follows Johns Hopkins Medicine’s rules and policies. Masking rule information and general information on JHM’s vaccination policy are available online.

Last updated: Aug 9, 2021 4:38pm

What is the university’s guidance on travel at this time?

Effective Monday, Oct. 18, the travel restrictions previously in place for JHU and JHM personnel are no longer in effect, and COVID-related approval for business travel is no longer required.

Please refer to the following guidance:

  • JHU and JHM personnel who have an approved exception or are not yet fully vaccinated are strongly advised to avoid work-related and personal travel.
  • Asymptomatic saliva testing is available before and after travel. People who have symptoms, however, should not visit a testing site without contacting the Johns Hopkins COVID-19 Call Center.
  • Before planning any travel, please refer to the domestic travel guidance and international travel guidance from the Centers for Disease Control and Prevention. Also, check the COVID-19 situation at your destination before traveling, and follow public health guidance according to the CDC risk level. If you are traveling internationally, also become familiar with specific policies in your destination country and follow requirements for vaccines, testing, and quarantine, which can vary widely.
  • Be careful about your activities and observe good health practices once your reach your destination, not just during travel to get there. When traveling for work, be sure to evaluate the precautions being taken by meeting hosts, and continue to be vigilant and to perform masking and distancing when in public, especially when in larger groups.
  • Upon return, if you or anyone in your party has any symptoms consistent with COVID-19 or other flulike symptoms, please call the Johns Hopkins COVID-19 Call Center at 443-287-8500 for guidance regarding work.

Last updated: Oct 19, 2021 10:30am

How does the university’s phased approach align with the state of Maryland and Baltimore City?

The university is guided by the types of activity allowed by both the state and the city along with its own evaluation of public health and medical advice from Johns Hopkins experts.

Last updated: June 22, 2021 12:47pm

What are the current shuttle schedules?
  • Capacity restrictions have been lifted on buses and shuttle vans. Buses may return to carrying all seated plus standing passengers.  Shuttle vans may carry up to 14 passengers. Face coverings are required at all times while on board all JHU buses and shuttle vans.
  • The Homewood-Peabody-JHMI route has returned to its normal schedule. See full schedule 
  • Service has been restored to both the Remington and the Homewood-Mt. Washington Express routes; information on routes and schedules are posted on the Transportation Services website

Last updated: Sep 20, 2021 9:25am

Vaccinations

Will Johns Hopkins provide vaccinations for JHU affiliates?

All Johns Hopkins affiliates in Maryland and Washington, D.C., can schedule a vaccination appointment through Johns Hopkins Medicine in MyChart. Johns Hopkins University is also hosting a series of clinics where faculty, staff, students, and contractors can receive a COVID-19 vaccine. Vaccinations are free and staff can use COVID-19 vaccine leave for time off while they receive or recover from the vaccination. Visit the COVID Vaccine Information site for updates.

Last updated: June 22, 2021 11:30am

Is there anything I need to do before I can schedule a vaccination at a Johns Hopkins physician office or JHM clinic?

If you don’t already have a MyChart account, you may receive an email asking you to activate your account. MyChart is a secure website and mobile app used by Johns Hopkins Medicine that can be used to schedule COVID-19 tests and vaccinations, if you need them in the future. If you have any questions about MyChart, please send an email to Testinginfo@jhu.edu.

Last updated: June 29, 2021 3:07pm

Vaccination mandate

Why is Johns Hopkins University requiring the COVID vaccine?

Multiple vaccines have been demonstrated to provide high levels of protection against the COVID virus with reports of only minimal and brief side effects following administration. Ensuring that the overwhelming percentage of our community’s population is vaccinated will greatly reduce the risk of the virus’s spread on our campuses and will also protect our neighbors in Baltimore.

Johns Hopkins affiliates who are required to be vaccinated—and who were not vaccinated at a Johns Hopkins Medicine facility—can upload a photo of their COVID-19 vaccination record to the JHU Vaccine Management System. Affiliates may also submit an exception request in the VMS.

More information about submitting proof of vaccination to the VMS is available on the COVID Info website.

We encourage anyone interested in learning more about the science of the vaccine to visit Johns Hopkins Medicine’s COVID-19 Vaccine Safety website.

Last updated: July 12, 2021 2:52pm

Who is included in the vaccination mandate?

COVID-19 vaccination will be required for all faculty, staff, postdoctoral fellows, and undergraduate and graduate students who will be working or studying at a U.S.-based university campus or worksite, beginning Aug. 1. That includes:

  • Members of non-clinical departments at the School of Medicine; members of clinical departments will be governed by Johns Hopkins Health System vaccination policies.
  • Members of collective bargaining units.
  • Contractors who provide services to the university community and whose primary work location is on university properties located in Maryland or Washington, D.C., regardless of employer, except contractors or vendors whose presence at any JHU property is solely limited to the delivery of goods.
  • Those who are doing business on behalf of the university, including individuals engaged in work-related travel.

Medical and religious exceptions will be made where appropriate. Affiliates who are pregnant or attempting to get pregnant may also request an exception.

“Worksite” includes locations that are not within the Homewood, East Baltimore, or Washington, DC campuses, such as but not limited to Keswick, Mt. Washington, etc.

Visitors who fall under the JHU Visitor Policy (i.e., visiting faculty, students, and scholars) are subject to the vaccination mandate.

Last updated: July 29, 2021 4:40pm

Who is exempt from the vaccination mandate?

Individuals who are, with permission of their supervisor, working in a fully remote capacity and do not visit any Johns Hopkins worksite or third-party location on behalf of JHU are exempt from the COVID-19 vaccination mandate. They should change their status in Prodensity to indicate that they will not be coming on campus.

Contractors or vendors whose presence at any JHU property is solely limited to the delivery of goods are exempt. 

Students who are enrolled in entirely online programs and do not utilize Johns Hopkins facilities, and non-degree and non-credit students, including those attending the Peabody Preparatory, are exempt. 

Guests (individuals who are on campus and not subject to the JHU Visitor Policy), which includes those on campus for short periods for tours, meetings, and public events are exempt. 

Medical and religious exceptions will be made where appropriate using our standard vaccine exemption processes. The deadline to apply for an exception was Aug. 1. New employees seeking an exception should apply as soon as possible after they begin employment.

Last updated: Aug 28, 2021 7:17am

When did the mandate take effect?

Those covered by the mandate were required to submit proof of vaccination or apply for a medical or religious exception by Aug. 1, 2021.

Exceptions to vaccination for women who are pregnant or trying to conceive are no longer allowed, consistent with recent guidance from the CDC, the American College of Obstetricians and Gynecologists, and the Society for Maternal-Fetal Medicine.

The university will provide free vaccination upon arrival for those traveling to a U.S.-based campus or worksite from abroad. Until individuals are fully vaccinated, they will be required to mask when indoors (even if masks are not broadly required) and be tested twice weekly.

Last updated: Sep 29, 2021 2:30pm

Can I take time off to get vaccinated?

Yes. Faculty and staff can take up to two days off to be vaccinated and/or to recover from any side effects of the vaccine. See JHU HR Information Regarding Novel Coronavirus for details.

Last updated: June 30, 2021 12:41pm

Can I take time off to be tested (if I am required to test because I have an exception, or if I choose to be tested voluntarily)?

Yes. You are permitted 30 minutes of time off for testing. (This does not need to be accounted for specifically in your E210 time sheet.)

Last updated: Aug 3, 2021 2:08pm

How do the vaccination policies apply to faculty, students, or staff who may be returning to Johns Hopkins’ U.S.-based worksites from abroad?

Anyone returning from abroad who may not have access to a U.S.-authorized vaccine before returning to campus can receive their vaccine in the U.S.—either at one of our JHU clinics, at Johns Hopkins Medicine, or elsewhere.  Individuals returning from abroad will receive a six-week grace period upon return to campus to submit proof of vaccination. This allows time for a full course of vaccination (two doses) plus two weeks to become “fully vaccinated” after receipt of the second shot. All affiliates must upload proof of vaccination to the JHU Vaccine Management System as soon as possible after receiving their final dose.

In addition, employees who are  in this grace period and not yet fully vaccinated must be tested twice weekly.

Last updated: Sep 29, 2021 2:29pm

Does the mandate apply to university contractors?

The mandate includes non-employees who provide services to the university community and whose primary work location is on university properties located in Maryland or Washington, D.C., regardless of employer, with the exception of contractors or vendors whose presence at any JHU property is solely limited to the delivery of goods.

Last updated: June 9, 2021 12:53pm

Will vaccinated individuals need to continue with COVID-19 safety protocols?

Yes. Given the rise in COVID cases in Maryland associated with the delta variant, Johns Hopkins University has reinstated its mandate that all individuals, regardless of vaccination status, wear masks indoors.

Last updated: Aug 9, 2021 4:21pm

Can I ask my colleagues/can they ask me about my status?

Managers and business partners have a business need-to-know in many situations, and are allowed to ask about vaccine status. However, it is not the same for colleagues/peers. Asking why an individual did not receive a vaccination may elicit private information about a disability and forcing a co-worker to disclose a disability could be noncompliant with the Americans with Disabilities Act (ADA). In other words, asking about status is only allowed if it is “job-related and consistent with business necessity,” which means that JHU and managers can ask their direct reports, as can HR business partners. However, peers/colleagues do not have a business necessity to know this. Therefore, while you may be allowed to ask your coworker, they have the right to refuse to tell you (and vice versa).

Last updated: June 22, 2021 12:05pm

Who will know my status if I upload my vaccine information to the Vaccine Management System?

Your manager and divisional HR business partner will have access to see your status but will not know why you were granted an exception, if you have one. Managers and HR have permission to access this information for business-related reasons (such as when it is a requirement for working in person), to ensure that everyone is being compliant with the vaccination mandate or the masking and COVID testing requirements associated with an approved exception to the mandate. 

Last updated: July 1, 2021 3:32pm

What are the vaccination requirements for new employees who start after Aug. 1, 2021?

All JHU employees (faculty, staff, bargaining unit members, contractors, and postdoctoral fellows) are required to be vaccinated unless they have obtained an approved exception. If a new employee or new postdoctoral fellow, or new visiting scholar has not been vaccinated before the first day of employment, there is a six-week grace period to complete the full vaccination process (including both doses of a two-dose vaccine). Proof of vaccination should be uploaded to the JHU Vaccine Management System as soon as possible after their second shot, and no later than six weeks after the first day of employment.

Any employee or fellow who is not yet fully vaccinated must be tested twice weekly until they are considered fully vaccinated (two weeks after their final dose).

Last updated: Sep 14, 2021 4:58pm

Vaccination exceptions

Are there exceptions to the vaccination mandate?

Yes. Medical and religious exceptions will be made where appropriate using our standard vaccination exception processes. Affiliates can apply for an exception using JHU Vaccine Management System. Requests were due by Aug. 1; new employees seeking an exception should apply as soon as possible after they begin employment.

Last updated: Aug 28, 2021 7:30am

What are the medical criteria for COVID vaccination exceptions?

The only true contraindications to the COVID-19 vaccine are 1) a severe anaphylactic reaction to a prior dose of one of the mRNA COVID-19 vaccines (requiring the use of epinephrine or EpiPen) or 2) an allergy to a component of the vaccine.

If you were treated for COVID-19 symptoms with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine. Affiliates may request a medical exception to wait to get the vaccine until the 90-days has elapsed.

NOTE: Having had COVID-19 in the past is NOT a permissible criterion for an exception.

Last updated: June 23, 2021 12:21pm

What additional requirements will be in place for faculty/staff with vaccination exceptions?

Testing requirements will be increased for affiliates who have not been vaccinated. The requirements are:

  • Vaccinated faculty and staff – no mandated testing
  • ALL unvaccinated students, staff, and faculty – 2x/week

Face-coverings will continue to be required in indoor settings for faculty, staff, and students who are not fully vaccinated.

Last updated: June 23, 2021 5:17pm

If I have an exception, can I work from home to avoid masking/testing?

Having an exception does not automatically grant employees permission to work from home. Employees should work with their manager and divisional HR director if they need additional accommodations such as fully remote work. In addition, they may be required to submit an accommodation request.

Last updated: June 30, 2021 12:38pm

How to submit proof of vaccination or request an exception

How do I report my vaccination status?

The university has created a Vaccine Management System (VMS) for reporting vaccine status, similar to the system used to report flu vaccination. All JHU affiliates must log into VMS to upload their documentation by August 1. Affiliates who were vaccinated at a JHM clinic and who provided consent for JHU to access their vaccine record upon logging into the VMS will not need to do anything further. 

Last updated: July 1, 2021 2:13pm

Do I still need to complete daily health checks once I have uploaded proof of vaccination or received an exception?

Yes. All students, employees, and contractors who are on-campus must complete a daily health check using Prodensity. If you are 100% remote or online, you should change your status to indicate you will not be coming on campus using Prodensity. For more information, read a Prodensity tutorial on how to ensure your status is up-to-date.

Last updated: Aug 26, 2021 8:50am

How will the university verify COVID vaccine records from other countries in other languages?

The university asks that vaccination documentation in other languages be translated (and certified) before they are uploaded to the forthcoming Vaccine Management System. All affiliates will electronically sign their submission to affirm that the information that they provided is accurate.

Last updated: June 22, 2021 12:15pm

Is the university contemplating an antibody test (or some other proof of immunity) after vaccination?

No.

Last updated: June 22, 2021 12:16pm

How can JHU ask about my vaccine status? Isn’t this a HIPAA violation?

The U.S. Equal Employment Opportunity Commission (EEOC) has confirmed that Federal EEO laws do not prevent an employer from requiring all employees physically entering the workplace to be vaccinated for COVID-19, so long as employers provide reasonable accommodations and other EEO considerations. The EEOC does not consider questions about vaccination status to be medical inquiries. HIPAA, the Health Insurance Portability and Accountability Act, provides protections for patients’ confidential health information, and it covers what your health care provider can share with others—not employers and what they can ask for.

Last updated: June 23, 2021 5:01pm

What file types are acceptable for uploading proof of vaccination?

You can upload a JPEG, HEIC (iPhone), or PNG photo of your vaccination card or a PDF copy of a vaccination record.

Last updated: July 22, 2021 10:45am

What do I do if I lost my vaccination card?

If you were vaccinated in Maryland, you can register and obtain your COVID-19 vaccination record from Maryland MyIR, a free website service that allows consumers to view and print copies of their official vaccination records directly from ImmuNet, Maryland’s immunization information system. Just register, download or print a copy of your certification of vaccination, and upload it into VMS. 

If you were not vaccinated in Maryland, your doctor’s office or the location where you were vaccinated (e.g., CVS, Walgreens, etc.) should have a record and you should reach out to them to get a copy. You may also be able to locate this on your patient portal or on the pharmacy website under prescription records or immunization record.  

Last updated: July 1, 2021 2:18pm

Using Prodensity

What is Prodensity and who needs to use it?

Faculty, staff (including bargaining unit staff), and students who come to campus to work, study, or for any other reason are required to complete a daily health check on the Prodensity mobile app or website.

A short questionnaire asks specific questions to assess whether a user has COVID-19 symptoms and/or risk of exposure to COVID-19. Answers yield a campus pass, which, along with testing and vaccine compliance, can be used to grant or deny access to campus and other university resources, including Wi-Fi and J-Cards. The campus pass expires after 12 hours. You may not report to campus unless you have a green campus pass.

You may opt to receive Prodensity reminder emails through your myJH Profile. Affiliates identified as on-campus without a green pass may be automatically enrolled in reminder emails.

Last updated: June 25, 2021 9:50am

Why can’t I download the Prodensity app?

If you are an international affiliate, your app settings may need to be changed, because Prodensity is only available on the US-based app stores for Apple and Google. Apple users should follow the instructions at this link to create a US-based account.

Google users should following the instructions at this link.

Last updated: June 22, 2021 3:06pm

Daily Health Checks

Do I still need to complete daily health checks once I have uploaded proof of vaccination or received an exception?

Yes. All students, employees, and contractors who are on-campus must complete a daily health check using Prodensity. If you are 100% remote or online, you should change your status to indicate you will not be coming on campus using Prodensity. For more information, read a Prodensity tutorial on how to ensure your status is up-to-date.

Last updated: Aug 26, 2021 8:50am

Why do vaccinated individuals need to continue to complete daily health checks when there is no mandated testing or tracking of infections for this population?

Our public health and medical experts have urged us to continue preventing individuals who may be symptomatic with COVID from coming to campus. In addition, Prodensity enables the university to monitor compliance for self-reported symptoms, vaccinations, and testing in one system that has both front-end (green pass) and back-end (reporting) capabilities.

Last updated: July 28, 2021 4:08pm

How do I complete my daily health check if I do not have a smart phone?

Go to https://prodensity.jh.edu/welcome and scroll down to the blue box labeled “Complete Health Check” in the “Take the COVID Health Check” section of the site, midway down the page.

Last updated: July 21, 2021 1:37pm

What do I need to do if I am working/studying remotely and do not intend to be on campus?

If you are a fully online student or an employee working on a 100% remote basis, or you do not plan to visit JHU campus or travel on behalf of JHU, go to Prodensity and set your status to “Off-campus” so that you no longer receive reminder emails. Other than resetting your campus status, no other action is required.

If you are not vaccinated, however, you are encouraged to consider vaccination and to upload your status to VMS should your situation change in the future.

Note: If your situation changes in the future and you do come to campusor participate in any off-site business, field studies, or residencies while you are affiliated with JHUyou need to submit vaccination documentation before participating.

Commencement information

Students participating in on-campus commencement ceremonies and events must comply with the JHU vaccination mandate and must have received either an FDA-authorized COVID-19 vaccination or an approved medical or religious exception prior to coming on-campus, even if they were fully “online” students during their course of study.

Family members and other non-affiliates attending commencement events fall under the JHU guest policy and are therefore not subject to the vaccination mandate, but they must adhered to all masking regulations at the time of the event. The registrars are working on a policy that separates out provision of diplomas from the graduation ceremony.

Last updated: Oct 13, 2021 4:03pm

Diagnostic Testing

If I am required to be tested on a regular basis, what do I do? Am I automatically scheduled for an appointment or should I schedule one? Can I walk up?

You need to make an appointment prior to arriving at the testing site, although last-minute appointments are often available. The university has established several campus locations across JHU for mandatory or voluntary testing. Detailed testing site information and hours of operation can be found on the Testing Locations + Schedules page on this website.  

You must have an active MyChart account to participate in the testing and vaccination programs at JHU. Appointments may be made through MyChart (which is also available as a mobile app from the Apple App Store or Google Play). If you are having issues activating your MyChart, you can call 888-676-3433. 

 

Last updated: Aug 23, 2021 11:18am

Where should I go for testing? Can I go to an off-campus pharmacy or do an at-home test?

For testing required by the university, you must come to one of several campus testing locations across JHU. All specimen analyses will be conducted by a laboratory that is located within the Johns Hopkins Hospital, and all results will be posted to MyChart. Off-campus tests at local pharmacies and at-home tests are not accepted.

Testing can also be completed at designated Johns Hopkins Medicine locations.

JHU testing sites are also available at any time to all affiliates for elective, optional testing, but affiliates are also free to have elective testing done at locations not affiliated with the university.

 

Last updated: Oct 1, 2021 3:07pm

How do I make a testing appointment?

Appointments can be made through MyChart (also available as a mobile app from the Apple App Store or Google Play). You must have an active MyChart account to participate in the testing and vaccination programs at JHU. If you are having issues activating your MyChart, call 888-676-3433 or email Testinginfo@jhu.edu.

Also see: Testing locations and schedules

Last updated: Aug 26, 2021 9:20am

Which days of the week should I be tested?

You can pick any day of the week for once weekly testing, or any two days for twice weekly testing, but you cannot be tested on consecutive days.

For the purposes of testing, the new week resets on Monday morning. Prodensity compliance is determined by counting the number of tests taken between Monday and Sunday of the previous week. 

Last updated: Aug 23, 2021 4:34pm

Where is testing available and what are the hours of operation?

The university has established several campus locations across JHU for mandatory or voluntary testing. Detailed testing site information and hours of operation can be found on the Testing Locations + Schedules page on this website. 

Last updated: Aug 9, 2021 4:00pm

If I plan to live outside of Baltimore, do I need to participate in any of the JHU testing protocols?

No.

Last updated: June 22, 2021 3:04pm

Vaccination+Testing Compliance

How is Prodensity used for compliance?

While Prodensity has integrated real-time compliance with symptom screening, vaccination, and testing mandates, compliance is monitored primarily through weekly reports sent to divisional response teams (composed of divisional HR managers and divisional business officers) and Student Affairs staff.

Real-time compliance using Prodensity passes should only be used in situations where routine screening can be accomplished by authorized JHU personnel—e.g., a security desk for accessing certain JHU facilities or at a check-in desk for certain on-campus events.

Unless authorized by University Administration, faculty, staff, and students are not permitted to make any demands to view the Prodensity passes of any JHU affiliates or restrict activities based upon this information. If you have a concern or complaint regarding noncompliance with university COVID-19 safety measures by a member of the Hopkins community, please make a confidential report via the online compliance form or by calling 844-SPEAK2US (844-773-2528).

Last updated: Aug 26, 2021 8:43am

Who is responsible for overseeing student/trainee compliance with vaccination and testing requirements?

Student Affairs staff, who have been designated in each school to have access to the Vaccine Management System, are responsible for identifying students/trainees who are out of compliance with either uploading their vaccination documentation or receiving an exception and will follow-up with them individually.

They also receive regular reports on compliance with mandatory testing requirements and will follow up with those students/trainees who are not following the required testing frequency.

Last updated: Aug 26, 2021 8:21am

Can an instructor/mentor ask their students/trainees about their vaccination status or ask to see their Prodensity pass?

No. Instructors cannot ask about the vaccination status of their students/trainees, ask whether they plan to be vaccinated, or require a student/trainee to show their Prodensity pass. Asking about a student/trainee’s vaccination status may prompt disclosure of disability-related information or information regarding existing health conditions that are relevant to the vaccination.

Unlike when students receive a disability accommodation through the Office of Disability Services, any adjustments to the student’s/trainee’s academic activities due to vaccination status or testing noncompliance will be communicated to the student and instructor/mentor by the school’s Student/Academic Affairs office.

If a student receives accommodations through disability services, instructors/mentors should not assume they are related to a student’s vaccination status.

Last updated: Aug 26, 2021 8:40am

Will I be notified about the unvaccinated students/trainees in my class/lab/studio?

No.  Divisional Student/Academic Affairs staff are provided this information for business-related reasons to ensure that students/trainees are being compliant with the university’s vaccination mandate and COVID testing requirements.

Last updated: Aug 30, 2021 4:01pm

Can I forbid unvaccinated students/trainees from participating in events in my class/lab/studio? Can I change instructional or research activities of unvaccinated students/trainees?

No. Any adjustments to the student/trainee’s activities, including participations in class/lab/studio activities, will be communicated by the school’s Student/Academic Affairs office to both the instructor and the student/trainee.

Last updated: Aug 30, 2021 4:02pm

Can a student/trainee ask their instructors or peer students/trainees about their vaccination status?

No. Students/trainees are reminded that vaccine status is personal information, and just as instructors cannot ask students/trainees themselves, they also cannot ask to know the vaccine status of their instructors or peers.

Last updated: Aug 30, 2021 4:02pm

What if a student/trainee is not comfortable being in a class/lab/studio with an unvaccinated instructor/mentor or unvaccinated peer students/trainees?

In addition to vaccinations, the university has continued to implement policies and procedures to maintain a safe environment for all affiliates.  This includes continued attention to building ventilation and filtration, use of indoor face-coverings, limiting the overall size of in-person classes and events unless special permission has been granted, and testing mandates (e.g., those who have an approved vaccination exception).  Absences will not be excused for students/trainees who choose to miss in-person required classes because of these concerns.

Last updated: Aug 30, 2021 4:03pm

I’m concerned that I will be falsely reported for being out of compliance with the Prodensity daily health check if the JHU network detects I’ve connected to Wi-Fi when I am close to campus but not on campus. What is being done to address this?

JHU affiliates will only be identified as “on campus” if their Wi-Fi is detected for over an hour at two different on-campus access points. Additionally, it is strongly recommended that affiliates do not leave Wi-Fi enabled devices in office locations overnight. 

Last updated: June 22, 2021 3:05pm

University travel

What is the university’s guidance on travel at this time?

Effective Monday, Oct. 18, the travel restrictions previously in place for JHU and JHM personnel are no longer in effect, and COVID-related approval for business travel is no longer required.

Please refer to the following guidance:

  • JHU and JHM personnel who have an approved exception or are not yet fully vaccinated are strongly advised to avoid work-related and personal travel.
  • Asymptomatic saliva testing is available before and after travel. People who have symptoms, however, should not visit a testing site without contacting the Johns Hopkins COVID-19 Call Center.
  • Before planning any travel, please refer to the domestic travel guidance and international travel guidance from the Centers for Disease Control and Prevention. Also, check the COVID-19 situation at your destination before traveling, and follow public health guidance according to the CDC risk level. If you are traveling internationally, also become familiar with specific policies in your destination country and follow requirements for vaccines, testing, and quarantine, which can vary widely.
  • Be careful about your activities and observe good health practices once your reach your destination, not just during travel to get there. When traveling for work, be sure to evaluate the precautions being taken by meeting hosts, and continue to be vigilant and to perform masking and distancing when in public, especially when in larger groups.
  • Upon return, if you or anyone in your party has any symptoms consistent with COVID-19 or other flulike symptoms, please call the Johns Hopkins COVID-19 Call Center at 443-287-8500 for guidance regarding work.

Last updated: Oct 19, 2021 10:30am

Are external speakers/consultants still allowed to travel to JHU for meetings/conferences?

Yes.

Last updated: Oct 19, 2021 10:26am

Parking + transportation

What are the current shuttle schedules?
  • Capacity restrictions have been lifted on buses and shuttle vans. Buses may return to carrying all seated plus standing passengers.  Shuttle vans may carry up to 14 passengers. Face coverings are required at all times while on board all JHU buses and shuttle vans.
  • The Homewood-Peabody-JHMI route has returned to its normal schedule. See full schedule 
  • Service has been restored to both the Remington and the Homewood-Mt. Washington Express routes; information on routes and schedules are posted on the Transportation Services website

Last updated: Sep 20, 2021 9:25am

Are masks required on university shuttles? In university garages?

Yes. Masks are required on university shuttles and in all university garages. This includes garages that have open sides such as those in East Baltimore and Mt. Washington.

Last updated: Sep 10, 2021 2:11pm

How are parking rates changing for the upcoming fiscal year?

For the third year in a row, monthly permit parking rates will remain unchanged throughout JHU. For more information, see Parking Information for 2021-22.

Last updated: Aug 4, 2021 12:49pm

How do I reinstate my parking?
  • Homewood, School of Education, Keswick, Mt. Washington, and Eastern employees should re-apply for parking and set up payment online. 
  • All other facilities should contact their DBO or parking office to confirm how to reinstate parking if needed. 
  • Note: If employees forget whether they stopped parking in the first place, the best way to check is to look at a recent pay stub to confirm whether it is being deducted. 

For more information, see Parking Information for 2021-22.

Last updated: Sep 10, 2021 2:11pm

Will daily rates be available?

Yes, garages that did not previously offer daily rates will be doing so. Homewood, Keswick, Mt. Washington, and Eastern employees will also be able to buy a 12-pack of daily parking passes for the price of 10. To purchase visit the Parking website. 

Last updated: Sep 20, 2021 12:24pm

How do I rent a Hop Van?

Hop Van rentals are available, to be driven by faculty, staff, and students who have completed the Hop Van Student Driver Certification program. Vans may carry their normal capacity of 7 or 8 total occupants. Face coverings are still required at all times while on board a JHU Hop Van.

New Hop Van Student Driver certifications have returned so students wishing to begin the certification process may complete the online training program and submit their release forms allowing for a driving record check per the process outlined on the Hop Van Rentals page.

Last updated: Sep 20, 2021 12:04pm