July 16, 2021
Dear Faculty, Students, and Staff:
The Johns Hopkins Vaccine Management System (VMS) is live and ready for you to upload your COVID vaccination documentation. The deadline for JHU affiliates—faculty, postdoctoral fellows, undergrad/grad students, and staff, including bargaining unit members—to upload their documentation under the university’s vaccination mandate is Aug. 1. About 50,000 people throughout Johns Hopkins have their vaccination documentation recorded already—some by uploading their documentation and others because they were vaccinated at JHM. If your documentation has not yet been recorded, we encourage you to submit it as soon as possible.
Please also join us at 12:30 p.m. ET on Wednesday, July 21, for a virtual town hall meeting to discuss issues regarding the return for employees and campus operations for the fall. You can use this site to submit your questions in advance and during the town hall meeting.
All JHU affiliates are required to register their vaccination status. Please note that faculty, students, and staff at the School of Medicine are governed by the policies and deadlines of Johns Hopkins Medicine.
Employees and students who have submitted documentation verifying that they are fully vaccinated against COVID (two weeks following their final dose) will no longer be required to wear a mask indoors on Johns Hopkins University property or at JHU worksites.
A new exception category is available in the VMS today, allowing those who are pregnant or trying to conceive to request an exception to the vaccination mandate.
How to use the VMS
You must use the VMS to submit your documentation for COVID-19 by Aug. 1. You will also be required to use the same system later this fall to submit proof of flu vaccination.
The VMS will ask you to upload a photo of your vaccination card or other formal documentation of vaccination. The photo must clearly show, in English, your name and that you have been fully vaccinated. For those who have received a two-dose vaccine (e.g., Pfizer or Moderna), your documentation must indicate that you have received your second dose. Affiliates who have received a WHO-authorized vaccine overseas will need to upload a certified English translation of the documentation. If you were vaccinated through a JHM clinic, your documentation may be automatically recorded; if so, you will have received an email explaining that you do not need to upload your documentation.
Additional instructions for using the VMS are on the coronavirus information website. If you encounter any problems, please write to VMS@jhu.edu or stop by the testing center at the Glass Pavilion on the Homewood campus (Monday through Friday, 9 a.m. to 4:30 p.m.) for in-person assistance.
Compliance monitoring through Prodensity
We will continue to use the Prodensity app to monitor compliance with JHU COVID safety policies, including the vaccination mandate. If an affiliate is not compliant with the vaccination mandate or the masking and COVID testing requirements associated with an approved exception to the mandate, they will receive a red campus pass and will not be able to access campus and/or JHU resources. Fully remote individuals, including 100% remote staff and online students, are exempt from the vaccination mandate, but they should change their status in Prodensity by Aug. 1 to indicate they will not be coming on campus. Click here for a tutorial on how to ensure your status is up-to-date. Those who have not yet downloaded Prodensity can do so here. Those who already have the app should make sure they have updated to the latest version. Help with getting and using Prodensity can be found here or by emailing email@example.com.
Details about how to get vaccinated, who needs to get vaccinates, and how to apply for an exception to the mandate can also be found on covidinfo.jhu.edu along with updated FAQs. If you can’t find the answer to your question in the FAQs, you may email VMS@jhu.edu.
Please submit your vaccine documentation as soon as possible so we can bring our community back together safely and quickly.
Professor and Executive Vice Provost for Academic Affairs
Professor, Vice Provost, and Chief Risk Officer
Vice President and Chief Administrative Officer